Privacy Policy
Effective Date: 01/12/2024

Volt Management Services Ltd. (“we,” “our,” or “us”) is committed to protecting the privacy and personal data of our clients, partners, employees, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your information in compliance with applicable laws, including the General Data Protection Regulation (GDPR) and Kenya’s Data Protection Act.

1. Information We Collect

We collect and process the following types of personal data:

1.1 Information You Provide Directly

  • Contact Information: Name, phone number, email address, and physical address.
  • Business Information: Company name, size, industry, and employee details.
  • Job Application Information: Resumes, cover letters, and other details provided during recruitment.

1.2 Information Collected Automatically

When you visit our website (volmse.com), we may collect:

  • Log Data: IP address, browser type, and operating system.
  • Usage Data: Pages visited, time spent on our site, and other analytical data.
  • Cookies: Information about your preferences to enhance your user experience.

1.3 Third-Party Information

We may receive personal data from:

  • Recruitment platforms or agencies.
  • Background check providers.
  • Publicly available sources like LinkedIn.

2. How We Use Your Information

We use your personal data for the following purposes:

2.1 Service Delivery

  • To provide HR management, recruitment, payroll processing, and other services.
  • To manage client accounts and provide customer support.

2.2 Marketing and Communication

  • To send newsletters, promotional content, or updates about our services.
  • To respond to inquiries submitted via the website or phone (+254 700 189 807).

2.3 Legal and Compliance

  • To comply with legal obligations or resolve disputes.
  • To detect, prevent, or investigate fraud, security breaches, or other misconduct.

2.4 Website Optimization

  • To improve our website functionality and user experience through analytics.

3. Sharing Your Information

We do not sell or rent your personal data. However, we may share your data with:

  • Service Providers: Third parties that assist in providing our services, such as IT support or payment processors.
  • Legal Authorities: When required by law or to protect our legal rights.
  • Business Transfers: In the event of a merger, sale, or acquisition.

4. Your Rights

As a data subject, you have the following rights:

  • Access: Request a copy of your personal data.
  • Correction: Correct inaccurate or incomplete data.
  • Deletion: Request the deletion of your data, subject to legal obligations.
  • Objection: Object to data processing based on legitimate interests.
  • Data Portability: Receive your data in a structured, machine-readable format.
  • Withdraw Consent: Withdraw consent for data processing at any time.

To exercise your rights, please contact us at info@volmse.com or call 0700189807.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, and resolve disputes.

6. Data Security

We implement robust security measures to protect your personal data, including encryption, firewalls, and secure servers. However, no method of transmission over the internet is entirely secure.

7. Cookies and Tracking Technologies

Our website uses cookies to:

  • Enhance user experience.
  • Track website performance.

You can manage cookie preferences through your browser settings.

8. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of third-party websites.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted on our website with the effective date.

10. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

This Privacy Policy is designed to protect your data and ensure transparency in how we handle your information. Thank you for trusting Volt Management Services Ltd.

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